catchskills

This job ad has been posted over 40 days ago...

Tecon Ltd

Tecon Limited, which is a part of the Al Batha Group one of the biggest group of companies in the UAE owned by Shaikh Ahmed bin Mohammed Al Qassimi, Shaikh Salem bin Mohammed Al Qassimi and Shaikh Sultan bin Mohammed Al Qassimi. We are supplying Lightfitting, Lighting Protection, Earthing, Emergency Lighting and providing services in the field of Maintenance Contracts of Fire Alarm & Central Battery System, Installation of Fire Alarms & Fire Fighting systems etc since last 35 years. We are an equal opportunities employer

Job Description

-To provide immediate, on hand clerical and administrative support to the GM and all Managers. As the first point of contact the secretary must have a confident and confidential style, be approachable and be a strong ambassador for the organisation

- Provide administrative and clerical support as necessary, including composing and editing correspondence as directed

- Promptly receive and forward telephone calls and take messages correctly and route them to the concerned Manager

- Extensive Diary management - Make appointments, dealing with incoming e-mail, facsimiles and post

- Create and update excels spreadsheets. Design presentations on PowerPoint

- Book venues and hotels and make travel arrangements domestically and internationally as required

- Set up and management of the filing systems, archive documents and perform routine filing

- Take minutes for the meeting and circulate the minutes in a timely manner

- Carry out background research into subjects the Managers are dealing with and present findings in an easily digestible form

- Ensure GM and all Managers have all the required information to enable them to discharge their duties efficiently

- Liaising with clients and welcome clients in a friendly and efficient manner

- Communicate and liaise verbally and in writing with customers/ suppliers/ visitors/ enquirers and relevant staff, and interpret and respond clearly and effectively to spoken requests over the phone or in person, and to verbal or written instructions

- Provide satisfaction to all team members by consistently meeting and exceeding their expectations - Ensure successful interaction with internal and external customers

- Establish and maintain effective working relationships with team at all levels

- Assist and participate enthusiastically in all official activities

- Perform specific tasks as requested by GM and all Managers